Split a shared expense across several properties

Bulk distribution creates one expense for each selected operation and divides the total amount among them. Use it for a genuinely shared cost; do not use it when each property has a different amount.

Prepare the split#

Before opening the form, confirm:

• the exact total cost;
• the date every expense should share;
• a recognizable common description;
• the final list of included operations;
• that every operation is enabled and belongs to the current team.

The split is even. Holidario handles remaining cents during division, so the created expenses still add up to the original total.

Distribute the expense#

1. Open PMS > Property Expenses.
2. Select Create Bulk.
3. Enter a total amount greater than EUR 0.00.
4. Select the date and enter the description.
5. Review the operation selection. The form may open with every available operation selected; remove any operation that should not share the cost.
6. Select Distribute Expense once.
7. Wait for confirmation showing the number of expenses created and the original amount.

Verify the result#

In the expense list:

1. filter by date or description;
2. confirm that there is exactly one expense per chosen operation;
3. add the created amounts and compare them with the original total;
4. open a sample of the expenses and verify the linked property.

If you chose five operations, confirmation should report five expenses. Do not resubmit because the page is slow; check the list first to avoid duplicates.

Errors and recovery#

• No operations are available: there are no enabled short-term rental operations, or you cannot access them.
• Invalid or unauthorized operation: reload the form; an operation changed, was disabled, or does not belong to the current team.
• Amount rejected: use a positive number with no more than two decimal places in the interface.
• General failure: preserve the date, description, and selection; check the list before retrying.
• Wrong selection after creation: do not generate invoices or payouts yet. Correct each affected expense and verify the total again.

Next step#

Decide whether these expenses require related invoices and which owner payout should deduct each one.